(Final Draft January 2013)
Membership shall be open to all people who share the objectives of the Group.
There shall be two categories of membership.
1) Supporters. These will comprise all those who have signed and given their details on the contact form on our website. They will be sent newsletters by email only.
2) Members. These will pay a subscription. The amount will be determined by the Committee and can be ratified by the membership at the following AGM. Members can opt to have the newsletters sent to them by post rather than by email.
Persons discovered to be undermining or opposing the aims of the Group shall be removed from membership.
OFFICERS OF THE GROUP
The Chairman shall:
a) Arrange meeting places and give notice of meetings of the Members and the Committee;
b) Compile an agenda for the meetings and circulate to committee members at least 48 hours in advance.
The Secretary shall:
Compile and circulate the Minutes of the meetings to the Committee, and to the Members.
The Treasurer shall:
a) keep proper records of the Group’s financial transactions in accordance with current accepted accounting rules and practices;
b) develop and implement control procedures to minimise the risk of financial exposure, such procedures to be reviewed regularly;
c) ensure that bills are paid and cash is banked in accordance with the procedures developed under (b);
d) if appropriate, prepare an annual budget for the Group, and regularly inform the Committee of progress against that budget;
e) ensure that all statutory returns are made including VAT, income tax and corporation tax if appropriate;
f) make all records, procedures and accounts available on request to Steering Group.
The Membership Secretary shall:
a) Maintain a register of the Members of the Group, which shall be available for inspection by Members on request.
b) Send out welcome packs to any paid up members of the Group
The Webmaster shall:
a) Keep the Why Not Manston? webpage up to date and relevant.
b) Incorporate any changes that are deemed appropriate by the Committee
c) Enhance the web presence of Why Not Manston? through social media
CONDUCT OF THE GROUP
The activities of the Group will at all times be conducted in accordance with the following policies and codes of practice.
Annual General Meeting
So far as may be permitted by law, every Member of the Steering Group and every officer of the Group shall be entitled to be indemnified by the Group against all costs, charges, losses, expenses and liabilities incurred by him or her in the execution or discharge of his or her duties or the exercise of his or her powers, or otherwise properly in relation to or in connection with his or her duties. This indemnity extends to any liability incurred by him or her in defending any proceedings, civil or criminal, which relate to anything done or omitted or alleged to have been done or omitted by him or her as a Member of the Steering Group or Officer of the Club and in which Judgment is given in his or her favour (or the proceedings are otherwise disposed of without any finding or admission of any material breach of duty on his or her part), or in which he or she is acquitted, or in connection with any application under any statute for relief from liability in respect of any such act or omission in which relief is granted to him or her by the Court.
So far as may be permitted by law, the Group may purchase and maintain for any member of the Committee or Officer of the Group insurance cover against any liability which by virtue of any rule of law may attach to him or her in respect of any negligence, default, breach of duty or breach of trust of which he or she may be guilty in relation to the Group and against all costs, charges, losses and expenses and liabilities incurred by him or her and for which he or she is entitled to be indemnified by the Group.